Coordinator to Executive Team

 
 

TITLE:  Coordinator to Executive Team

STAFF LEVEL: Executive Administrative Assistant/Coordinator

CLASSIFICATION:  Full Time, Non-exempt, Ten Month

 

Summary/Objective:

The Executive Team Coordinator will provide support to the Principals and other members of the Executive team. As a ‘gate keeper’ of documents, this role is responsible for editing and distributing formal written correspondence on behalf of the Principals and assisting with other administrative duties such as making appointments, preparing documents, maintaining records. This role will also provide support for the annual Golf tournament and annual LCA Dreams Auction. This includes supporting the auction coordinator in all areas related to the auction including the fundraising database. Maintaining a connection with alumni is also an important responsibility. 

 

Personally, the employee’s life shall reflect:

·       A lifestyle of biblical integrity

·       A spirit of dedication, commitment, flexibility, and responsiveness

·       A willingness to listen and respond to counsel

·       A passion to contribute to a positive work environment

 

Essential Functions and Responsibilities:

·       Receive and answer initial inquiries for the Principals

·       Facilitate formal school correspondence from for K – 12 including editing and distribution

·       Maintain and extract reports from the school databases (Shelby) including create mailings lists

·       Collate and edit the e-View distributed every 2 weeks

·       Provide assistance to the Auction Coordinator for the annual Dreams Auction including data entry, ledger reconciliation, program compilation and event set-up and wrap up.

·       Cover the Elementary receptionists’ lunch time breaks

·       Provide back-up support to conduct tours for prospective students and parents, documenting the same in the shared system for follow up and next steps

·       Assist with special events as directed 

·       Provide administrative support to the Scholarship process allocating funds from the LC foundation – applications, compiling info, assembly etc.

·       Provide promotional content regarding the above activities to the Communications and Athletics Assistant for social media, the school website, and other marketing forums

·       Foster and maintain alumni relationships

·       Professional telephone and office etiquette

·       Develop and implement strategies for promoting LCA, its personnel, and students within the school and greater community in conjunction with the Headmaster

·       Design and placement of advertisements in local and national publications

·       Act as point person for receptions, information meetings (on and off campus), and admissions booth

·       Prepare, distribute and compile new student surveys

·       Assist events and initiatives such as golf tournament, annual fund, and DREAMS auction

·       Operate collaboratively with the LC communications team

·       Other duties as appropriate and assigned

 

Required Education and Experience

·       Bachelor’s degree 

·       Two years’ experience in events’ coordination, hospitality management, or teaching

 

Preferred Education and Experience

·       Bachelor’s degree or higher in the field of journalism, communications, marketing/advertising or English

 

Character and Competencies:

·       Demonstrated passion for and support of Christian education

·       Professing Christian 

·       Have a pleasant and engaging demeanor

·       Experience in public speaking and customer service

·       Exposure to fundraising and admissions in a private school setting

·       Exceptional written and oral communication skills including editing

·       Exceptional IT skills and the ability to learn new software applications

·       Exceptional verbal and written communication skills

·       Commitment to LCA’s Vision Statement, Mission Statement, and Core Values

·       Ability to retain confidential information about LCA’s constituents

·       Familiarity with social media platforms

 

Supervisory Responsibility

This role does not have supervisory responsibility

 

Continuing Education Requirement

This role does not have continuing education requirements but may engage in workshops or conferences to stay abreast of relevant trends. Additionally, this role will attend staff trainings as required.

 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

 

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee must occasionally lift or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, and the ability to adjust focus.

 

Travel

Travel is primarily local during the business day, although some out-of-area and overnight travel may be expected upon approval by supervisor.

 

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 

 

Work Environment

This job operates in a professional office and school environment. This role routinely interacts with staff, volunteers, parents, and the community and utilizes various modes of communication.

 

Hours and Schedule

Approximately 40 hours per week (may occasionally require weekend and evenings)

Monday – Friday during window of 8:30 – 5:00

 

Benefits

Health Insurance, Accidental Death & Dismemberment, Life Insurance, 403b (match opportunity on eligibility), Paid Leave and Paid Holidays all consistent with the Life Center Handbook of Policies and Procedures

 

Supervisor: The Headmaster

 

Description prepared/updated:  9/24/2019